Overtime - and what you can do with it

You are using our time tracking module and over the last weeks some overtime hours have accumulated? Besides the simplest of all solutions - just not clocking in and thus reducing the hours - there are some solutions at absence.io how you can work off overtime (Option 1), compensate it (Option2) or pay it out (Option 3) - but how? Let's take a closer look at the possibilities.

Option 1: Work off overtime

The first and probably best-known option is to work off overtime. This actually just means that you get a working day or a part of the working day as time off in lieu and these hours are deducted accordingly from the overtime allowance. This can be done quickly and easily with a special Leave Type and a little trick!

Create a new Leave Type (Settings -> Leave Types -> Create Leave Type). 

It is important that this Leave Type counts as remote work and work time must be tracked - because if these hours are not clocked in, they will automatically be deducted from your overtime account and you will have worked the time off. 

A little trick with a big effect!

The advantage is that colleagues can manage and book their overtime themselves and with the Leave Type you can see in their calendars if they booked it. No extra step is needed - if you need an approval for the free time, you can also activate that in the Leave Type. 

Option 2: Transfer overtime to an allowance (Function Compensation)

(If the overtime is to be transferred as additional vacation days into the vacation allowance, you can skip the first step)

1. Activate a new allowance via Settings > Allowances. Choose here the allowance type: hours or days
2. Open the tab compensation
3. Select the period you want to compensate
4. Select the users you want to compensate

• Undercurled numbers: for the selected period some hours already have been compensated
• Balance: Actual overtime which can be compensated
• Amount: Amount of hours you want to compensate

5. Select overtime transfer
6. Select the allowance for the transferred overtime hours and type in the amount. E.g., overtime 4h =0.5 vacation days into chosen allowance

! Be aware that the balance is displayed in hours, your allowance might be in days !

7. Add a comment via the speech bubble if needed
8. Select the button Compensate to run the compensation either per user (green button) or per bulk (button in the line above)

Done! Overtime hours are now transferred into an allowance and can be used by the users.

Option 3: Pay out Overtime (Function Compensation)

1. Open the tab compensation
2. Select the period you want to compensate
3. Select the users you want to compensate

• Undercurled numbers: For the selected period some hours already have been compensated
• Balance: Actual overtime which can be compensated
• Amount: Amount of hours you want to compensate

5. Select the button Payout
6. Add a comment via the speech bubble if needed
7. Select the button Compensate to run the compensation either per user (green button) or per bulk (button in the line above)

Done! Overtime hours have now been paid out.

Good to know

• If you want to compensate several users with the same settings, just use bulk settings

• You can find an overview of all compensations via the report section: reports > compensation

• To make the new balance visible within the time tracking section > overtime, please select here Last compensation

Have fun using our solution!

Your absence.io team