How to set up and use mobile terminals

Have you already seen our mobile terminal app in your Play/App Store? 

You have - great! Here is a short instruction on how to set it up and use it. All you need is a mobile device with front camera - so a tablet, an iPad or even a smartphone.

If not, just search for the absence.io terminal app and download it on your preferred device.

Step 1: Setup mobile terminals 

• Log in with your absence.io admin credentials.
• Create a new terminal and give it a name. In case you already have a terminal with the same name, the latter will be deactivated automatically.
• If asked, allow access to the camera.

You're done with setting up the terminal. This was quite easy, right? 

You can set up as many terminals as you wish - there is no limit. The new terminal can then be found under "Settings" > "Time tracking" > "Terminals". 

Step 2: Assign individual QR codes to users for clock in / clock out

Let's say you have an employee called Lisa. Lisa should clock in and out via the new set up terminal. What Lisa needs is an individual QR code. 

• Open the tab "Users" in your absence.io account and click on Lisas name to enter her profile.
• Under "Public information" you'll find in the section "Time tracking" quite on bottom a field called "Punch card ID".
• If you can't see a QR Code there, please contact [e-mail] and we will create it for you.
• Lisa has now different options to see and use her QR code:
  • She can just open the absence.io app on her smartphone and sees the code in the top right corner. Touching it, she can even enlarge it.
  • If she doesn't want to use her mobile phone, she can download the QR code and print it.

A list of all QR codes is needed? No problem: Just go to the "Users" tab, select all users and click the button "QR code".

Step 3: Clocking in and out with the terminal 

You think "Wow, this was easy". Well, you will be amazed to now see the now the really simple part!

Position your tablet e.g. close to the office entrance and open the absence.io terminal app. When the employees arrive, they 

• either open their personal absence.io app and click on the QR code to enlarge them 
• or they use their card with the QR on it

and then scan the code with the terminal camera, then press the play button and clock in.

Of course, everyone deserves a break. Following the above mentioned steps, they can also press the pause button. If their working day is finished, they press the stop button - that's it!