How to set up and use mobile terminals

Have you already seen our mobile terminal app in your Play/ App Store? 

You have - great! Here is a short instruction on how to set it up and use it. All you need is a mobile device with a camera - so a tablet, an iPad or even a phone.

If not, just search for absence.io terminal app and download it on your preferred device.

Step 1: Setup mobile terminals 

• Log in with your absence.io admin credentials
• Create a new terminal and give it a name. In case you already have a terminal with the same name, this will be deactivated automatically
• If asked, allow access to the camera

You're done with setting up the terminal - Easy right? 

You can set up as many terminals as you wish - there is no limit. An overview of all your terminal can be found via settings > time tracking terminals. 

Step 2: Assign individual QR codes for clock in / clock out

Let's say you have an employee called Lisa. Lisa should clock in and out via the new set up mobile terminal. What Lisa needs is an individual, super modern QR code. 

• Open the User tab in your absence.io account and click on Lisas name to enter his profile
• Under Basic information you'll see a field called "punch card ID"
• If you can't see a QR Code here, please contact [e-mail] and we will create them for you
• Lisa has now different options to see and use his QR code
  • She can just open the absence.io app on her phone and see the code in the top right corner
  • Or, if Lisa doesn't use her phone, she can download and print the QR code to use it like this

A list of all QR Codes needed? Just go to the User tab, select all users and click the option "QR code".

Step 3: Creating time entries with the mobile terminal 

You thought this was quick and simple - well, now comes the real easy part!

• Put up your tablet and open the absence.io terminal app
• Lisa comes to work and
  • either opens her personal absence.io app, clicks on the QR code
  • or pulls out the card with the QR code glued on
• She scans the code with the terminal camera
• Presses the play button
• And Bam - she is clocked in

Everyone deserves a break - even Lisa. So she will just repeat the procedure and press the pause button. And if she spontaneously decides to call it a day, presses the stop button. 

Have fun using our solution!

Your absence.io team