Adjust non-compliant TimeTracking entries

⚠️What does the “!” symbol in the time recording mean?

The “!” symbol next to a time entry indicates that it violates one or more compliance rules that you have defined under Settings → Compliance. You can find more detailed information on the settings here.

Common causes of violations:

• A prescribed break was not recorded
• The recorded break was shorter than permitted
• The employee worked too long or forgot to clock out

✅ Correct violations with one click

Non-compliant entries can be easily corrected using the “Adjust” button.

This appears when you move the mouse over an affected entry - provided that the "Display issues with time entries that do not meet the compliance requirements" option is activated
(Settings → Time tracking → Compliance).

💡How the automatic adjustment works

An intelligent algorithm recognizes violations and suggests a suitable correction according to your rules.

What remains the same:

• The clock-in and clock-out times remain the same
• ⚠️ Exception: If the person has worked longer than permitted (clocking out too late), this time is adjusted

How breaks are handled:

1. breaks that are too short are removed and counted as working time:

Example 1:

Settings in employee protection:

“A break must be at least 15min long.”

• 🕘 Entry with a 10-minute break instead of the compliant 30 minutes: 10-minute break is deleted and the compliant break time is inserted in the middle of the day

2. if there is no break, although one is required, a minimum break is inserted in the middle of the working day.

Example:

Settings in employee protection:
“For shifts that are equal to or longer than 6:00 hours, users must take at least a 0:30 break.”

• 🕘 Entry with 6h 30min working time and 0min break is adjusted to 6 hour working time and 30min break

3. if there is a pause but it is too short, the first pause is extended to comply with the rules.

Example:

Settings in employee protection:
“For shifts that are equal to or longer than 9:00 hours, users must take at least a 0:45 break.”

• 🕘 Two short, individually valid breaks that together are too short (35 min). The first break is extended (by 10 minutes) to comply with the rule (45 minutes).

➡️ The algorithm always checks the entire working time and adjusts breaks according to the settings for employee protection.

‼️ IMPORTANT:

When a time entry is adjusted using the new button, any comments and labels attached to that entry will be removed.

🛠️ Summarized: How to adjust an entry

1. Go to time tracking and activate the switch: "Display issues with time entries that do not meet the compliance requirements”(Settings → Time tracking → Compliance)
2. Move the mouse over the entry with the “!”
3. Click on “Customize” to apply the suggested correction.

Have fun with our solution!

Your absence.io team